Clarisse Bernardes Coble
Fiscal Management and Accounting
Internal and External Audit
Transportation Finance Policy
TRAC (Special Committee)
The Subcommittee shall research and evaluate the effectiveness of external civil rights programs including Disadvantaged Business Enterprise, Women’s Business Enterprise, Equal Employment Opportunity, On-The-Job Training, Non-Discrimination (Title VI), Americans with Disabilities Act and Supportive Services, and report findings and conclusions of issues and concerns and disseminate such information among Member Departments. When solicited, it shall make recommendations and render advice to the President and staff of the Association, and to standing committees or other subcommittees as to courses of action which they may follow to assure compliance with civil rights laws and regulations in their respective areas. The Subcommittee shall also establish and maintain outreach efforts to other transportation organizations with similar interests.
The Subcommittee shall identify and report to its parent Standing Committee on any federal regulatory mandates of national concern. Each Member Department shall be entitled to membership thereon.
To ensure consistency and the best thinking of the Association, the Subcommittee shall work cooperatively, as appropriate with other subcommittees, agencies and external organizations to foster uniform and effective application of external civil rights programs.
Subcommittee on Transportation Finance Policy
The Subcommittee shall investigate, study, debate, discuss and disseminate information related to state and federal transportation related to state and federal transportation finance policy issues; advise the Standing Committee on Finance and Administration on matters of transportation finance policy issues for their communication with AASHTO Board of Directors; and work to create, provide and utilize a cohesive, national network of transportation financial experts for use by AASHTO and member departments. Each Member Department shall be entitled to membership thereon.
To ensure consistency and the best thinking of the Association, the subcommittee shall work cooperatively, as appropriate, with other subcommittees.
The Subcommittee shall identify and analyze financial management practices; uniform accounting classifications and related systems and procedures; budgetary and fiscal controls; cash management; third party contract administration and the administration of federal financial policies. The Subcommittee shall also advise the Standing Committee on Finance and Administration on matters of fiscal management and accounting for their communication with AASHTO Board of Directors. Each Member Department shall be entitled to membership thereon.
The subcommittee shall work for the betterment and improvement of Member Departments in the application of information systems and technology that support transportation programs. These activities shall include, but are not limited to: promotion of cooperative activities through joint development for the shared purchase or license of computer software and software consulting services; and providing a forum where Member Departments can share information and collectively pursue the effective use of information systems for: A) data, text, image, graphics and geo-processing, including the related areas such as surveying and cartography, and B) telecommunications, including voice, data, radio, facsimile, and video.
It shall report to the Standing Committee on Finance and Administration. This reporting shall include identifying and reporting on any federal regulatory mandates of national concern.
Each Member Department shall be entitled to membership thereon.
To ensure consistency and the best thinking of the Association, the subcommittee shall work cooperatively, as appropriate, with other subcommittees, agencies, and external organizations.
The subcommittee shall establish audit procedures that are sufficiently flexible for use in each Department, yet standardized enough to achieve uniformity, and provide Member Departments’ alternative solutions for compliance with audit requirements that also meet their individual needs.
It shall also provide a forum for transportation related internal and external audit organizations to keep abreast of requirements, regulations, procedures, and innovative techniques employed by individual states, thus enhancing their efforts to provide a better service to management. It shall identify and report to its parent standing committee on any federal regulatory mandates of national concern. Each Member Department shall be entitled to membership thereon.
The subcommittee shall cooperate with appropriate Federal agencies, institutions of higher learning, and organizations in the development of personnel training activities, involving the Member Departments and/or in which the Association may serve as a sponsor, encompassing administrative practice, management techniques, and technical training programs; assemble and disseminate current information on personnel development training techniques for use by the Member Departments of the Association; suggest ways in which the necessary personnel functions of State transportation agencies can become better organized, received and strengthened; and consider all human resource issues of concern to Member Departments, including the selection, placement, health and safety of all employees, and affirmative action and equal employment opportunity activities. It shall identify and report to its parent standing committee on any federal regulatory mandates of national concern. Each Member Department shall be entitled to membership thereon.
The subcommittee shall promote excellence in communications through exchange of ideas and educational programming. It will create a cohesive, national communications network for use by the Association as well as the member departments. Each Member Department shall be entitled to membership thereon, as designated by each department’s Chief Executive Officer. The members designated by each Member Department may also appoint as non-voting associate members of the subcommittee any person(s) from their Member Department involved in public information, communications, public affairs, public involvement or similar activities. Associate members are entitled to receive information from the subcommittee and to participate in professional development activities.
The work of the subcommittee shall be directed by an Executive Team consisting of two members from each of the four regions of the Association, elected annually to two-year staggered terms by the members from those regions. The immediate past chair and vice-chair of the subcommittee shall serve as members of the Executive Team, and the President and Vice-President of the Association may appoint their public affairs officer or other designee to the Executive Team. The Executive Team may recommend to the President of the Association persons for appointment as officers of the subcommittee. In addition, the Executive Team may recommend to the President of the Association a vice-chair elect and secretary elect, which the President may appoint to one-year terms.
The subcommittee shall work cooperative, as appropriate, with other AASHTO subcommittees and with public affairs professionals in the transportation sector.